Personal aliases are eligible upon the change of employee's personal information (name, surname) or due to correct any mistakes in existing addresses.

Aliases are created upon employee's request filed to IT Systems Center.

Due to technical constraints, the employee must select a single, primary address from which all messages will be sent. When filing the request, please indicate, if the new alias should be used only as an additional recipient address, or as the primary sender address that will be used to label the outgoing mail.

Due to technical constrainst, we will not be able to create organizational or event aliases that are targeting multiple independent accounts, ie. aliases that would multiply the delivered messages and deliver them independently to multiple personal accounts.

The only acceptable solution is to create org unit or event accounts that are independent mailboxes assigned to specific employees - even when it concerns a single employee.

Functional aliases will be created on a reasoned request, in special circumstances and only in relation to org unit and event accounts.

Due to technical constrainst:

• it is not possible to assign a functional alias to a personal account,
• it is not possible to send mail messages using functional alias address as a sender address.

In many applications, there is an interesting alternative to aliases, allowing a simple segregation of messages: tags in e-mail addresses.

Tags are any strings of letters and digits, prepended with "+" sign and placed immediately before the "@" sign in the address:

n.surname+tag1+tag2@uksw.edu.pl

When message is being delivered and the recipient being searched for, the tags are discarded, e.g. the above message would be delivered to "n.surname@uksw.edu.pl". Tags are though retained in the recipient address visible in the message header, allowing for easy search. Tags can be also used as a base for special mailbox rules, eg. to sort messages in folders or redirect them to other specified recipients.

Addresses prepared as above can be published on websites or submitted on web registration forms or other applications.

Examples of use:

dziekanat+stypendia@uksw.edu.pl
dziekanat+legitymacje@uksw.edu.pl

biuro+projekt_ue_123@uksw.edu.pl
biuro+kontrahent@uksw.edu.pl
biuro+nr_postepowania@uksw.edu.pl

Tags give best experience in scenarios, in which we mainly expect incoming messages only (announcements, applications). Please note, that when replying to a message sent to a tagged address, the new sender address will be stripped from tags. Any further responses to such message will likely be made using "Reply to" button and thus also stripped of the tags and addressed to the standard sender address.